Privacy Policy

Effective Date: 30 June 2026

Thank you for choosing GuardLyn. GuardLyn provides anti-piracy monitoring, copyright protection, infringement detection, notice-and-takedown assistance, brand protection, reporting, and related digital rights management services.

We are committed to respecting your privacy and protecting the personal information entrusted to us. This Privacy Policy explains how we collect, use, store, disclose, and protect information when you visit https://guardlyn.com, contact us, submit information, purchase or use our services, or otherwise interact with GuardLyn.

By accessing our website or using our services, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

Personal and Contact Information

We may collect information that you provide directly to us, including:

• Your name, business name, job title, and organisation details.
• Email address, telephone number, postal address, and other contact information.
• Account registration details and login credentials, where applicable.
• Information submitted through enquiry forms, contact forms, support requests, emails, or other communications.

Rights-Ownership and Service Information

To provide anti-piracy and content-protection services, we may collect and process:

• Copyright, trademark, licensing, distribution, or ownership information.
• Identity documents, authorisation letters, certificates, agreements, or other evidence showing your authority to act.
• Reference copies, titles, artwork, logos, screenshots, URLs, metadata, release details, and descriptions of protected content.
• Details of suspected infringement, unauthorised distribution, impersonation, misuse, or other reported activity.
• Information about authorised distributors, sellers, channels, platforms, or permitted uses.
• Instructions, reports, responses, counter-notices, and communications connected with a monitoring or enforcement request.

Payment and Transaction Information

When you purchase services, we may collect billing information, transaction references, invoice details, payment status, tax information, and related records.

Payment-card, banking, UPI, wallet, or similar payment credentials may be processed by third-party payment gateways. GuardLyn may not directly receive or store complete payment credentials handled by those providers.

Website and Usage Information

When you visit our website, we or our service providers may automatically collect technical and usage information, including:

• IP address and approximate location derived from it.
• Browser type, operating system, device type, and device identifiers.
• Pages viewed, links clicked, referring pages, access times, and session duration.
• Website errors, performance information, security events, and diagnostic logs.

Cookies and Similar Technologies

We may use cookies, pixels, local storage, and similar technologies to operate the website, remember preferences, maintain security, analyse traffic, improve performance, and understand how visitors interact with our services.

You may control or disable cookies through your browser settings. Disabling certain cookies may affect the functionality or availability of parts of the website.

2. How We Use Your Information

We may use the information we collect for the following purposes:

Providing Our Services

• To respond to enquiries and assess service requests.
• To verify ownership, authority, identity, or eligibility.
• To monitor for suspected piracy, infringement, impersonation, or unauthorised use.
• To prepare and submit complaints, reports, removal requests, notices, and related communications.
• To communicate with websites, platforms, search engines, hosting providers, registrars, payment providers, social networks, or other relevant parties.
• To prepare reports, evidence records, dashboards, and service updates.
• To manage accounts, subscriptions, invoices, payments, renewals, and customer support.

Improving and Protecting Our Website and Services

• To analyse usage and improve website design, functionality, performance, and user experience.
• To detect, investigate, prevent, and respond to fraud, abuse, security incidents, or unlawful activity.
• To troubleshoot technical problems and maintain the integrity of our systems.
• To develop and improve monitoring methods, workflows, reports, and service features.

Communications and Marketing

We may use your contact information to send service-related communications, account notices, security alerts, invoices, reports, and responses to your requests.

Where permitted by law or with your consent, we may also send updates, newsletters, offers, or promotional communications. You may opt out of marketing communications at any time by using the unsubscribe option provided or by contacting us. You may continue to receive essential service-related messages.

Legal and Compliance Purposes

We may process information to comply with applicable laws, regulations, court orders, government requests, contractual obligations, platform requirements, dispute-resolution processes, or other lawful procedures. We may also use information to establish, exercise, or defend legal rights and claims.

3. Legal Grounds for Processing

Depending on the circumstances and applicable law, we may process personal information:

• To perform a contract or take steps requested before entering into a contract.
• With your consent.
• To comply with a legal obligation.
• For legitimate business interests, such as providing, securing, improving, and administering our services.
• To establish, exercise, or defend legal claims.

4. How We Share Information

GuardLyn does not sell or rent your personal information.

We may share relevant information only where reasonably necessary with:

• Service providers: hosting companies, cloud providers, analytics services, customer-support tools, email providers, security providers, payment processors, accountants, and professional advisers.
• Platforms and intermediaries: websites, search engines, social-media platforms, app stores, hosting providers, content-delivery networks, domain registrars, payment services, marketplaces, or other parties involved in reviewing or acting on a complaint.
• Authorised representatives: persons or organisations acting for you or the relevant rights holder.
• Legal and regulatory recipients: courts, law-enforcement agencies, government authorities, regulators, or other parties where disclosure is required or permitted by law.
• Business transfers: a buyer, successor, investor, adviser, or other relevant party in connection with a merger, acquisition, restructuring, financing, sale of assets, or similar transaction.

Where possible and appropriate, we limit shared information to what is reasonably necessary for the relevant purpose.

5. Public and Third-Party Disclosures During Enforcement

Copyright, trademark, platform, hosting, or search-engine complaints may require disclosure of the rights holder’s name, authorised representative, contact details, ownership information, statements, signatures, or supporting evidence.

Some platforms or transparency databases may publish parts of a complaint or removal request. The handling and publication of information by third parties are governed by their own policies and legal obligations.

6. Data Retention

We retain personal information only for as long as reasonably necessary to provide our services, maintain business and transaction records, comply with legal obligations, resolve disputes, prevent fraud, enforce agreements, and establish or defend legal claims.

Retention periods may vary depending on the type of information, the nature of the service, contractual requirements, applicable limitation periods, and legal or regulatory obligations. Information may be securely deleted, anonymised, or aggregated when it is no longer required.

7. Data Security

We use reasonable administrative, organisational, contractual, and technical safeguards designed to protect personal information against unauthorised access, loss, misuse, alteration, disclosure, or destruction.

However, no website, online transmission, storage system, or security measure can be guaranteed to be completely secure. You are responsible for protecting your login credentials and promptly informing us if you suspect unauthorised access to your account or information.

8. International Data Transfers

Our service providers, platforms, or other recipients may process information in countries outside your state or country of residence. Those countries may have different data-protection laws.

Where required, we take reasonable steps to use appropriate safeguards for international transfers. By requesting services that require communication with international platforms or providers, you acknowledge that relevant information may need to be transferred across borders.

9. Your Privacy Rights and Choices

Subject to applicable law, you may have the right to:

• Request access to personal information held about you.
• Request correction or updating of inaccurate or incomplete information.
• Request deletion of personal information in appropriate circumstances.
• Withdraw consent where processing is based on consent.
• Object to or request restriction of certain processing.
• Opt out of promotional communications.
• Request information about how your personal data has been processed or shared.
• Raise a grievance or complaint regarding our handling of personal information.

These rights may be limited where retaining or processing information is required by law, necessary to provide requested services, needed for security or fraud prevention, or necessary to establish, exercise, or defend legal claims.

We may request reasonable information to verify your identity and authority before acting on a privacy request.

10. Third-Party Websites and Services

Our website may contain links to third-party websites, platforms, payment gateways, social networks, or services. GuardLyn does not control and is not responsible for their privacy, security, content, or practices. You should review the privacy policies of those third parties before providing information to them.

11. Children’s Privacy

Our website and services are intended for businesses, rights holders, authorised representatives, and adults. They are not directed to children under the age of 18.

We do not knowingly collect personal information directly from children for the purpose of providing our services. If you believe a child has provided personal information to us without appropriate authorisation, please contact us so that we can review and take appropriate action.

12. Confidential Client Information

Information provided by Clients in connection with monitoring and enforcement services may be confidential. We use such information only as reasonably necessary to provide the requested services, protect our systems, comply with law, and enforce our agreements.

Information that must be included in a complaint, notice, legal filing, or third-party submission may be disclosed to the recipient as necessary to perform the requested service.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, technology, business practices, or legal requirements.

The revised policy will be posted on this page with an updated effective date. We encourage you to review this page periodically. Your continued use of our website or services after an update constitutes acknowledgement of the revised policy.

14. Contact Us

If you have questions, concerns, privacy requests, or grievances regarding this Privacy Policy or the handling of your information, please contact GuardLyn through the contact details or contact form available on our website:

GuardLyn
Website: https://guardlyn.com
Location: Kerala, India

Please include sufficient details for us to understand and respond to your request.

Thank you for entrusting GuardLyn with your information.